Privacy Act: [RDCAA 152.1] Security Information System (SIS)....

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  Finance and Accounting Division, ST L-5, Defense Mapping Agency, 3200 
  South Second Street, St. Louis, IL 63118-3399.
Notification procedure: 
  Individuals seeking to determine whether information about themselves 
  is contained in this system should address written inquiries to 
  Finance and Accounting Division, ST L-5, Defense Mapping Agency, 3200 
  South Second Street, St. Louis, IL 63118-3399.
Record access procedures: 
  Individuals seeking access to information about themselves contained 
  in this system should address written inquiries to Finance and 
  Accounting Division, ST L-5, Defense Mapping Agency, 3200 South Second 
  Street, St. Louis, IL 63118-3399.
  Written requests for information should contain the full name of the 
  individual, current address and telephone number, and Social Security 
  Number. Visits are limited to normal working hours.
  For personal visits, the individual should be able to provide some 
  acceptable identification, such as, drivers license, employing 
  office's identification card, and give some verbal information that 
  could be verified.
Contesting record procedures: 
  DMA's rules for accessing records and contesting contents and 
  appealing initial agency determinations are published in DMA 
  Instruction 5400.11; 32 CFR part 320; or may be obtained from the 
  system manager.
Record source categories: 
  Requests from individuals for information, notice of determination and 
  refusal of work offer. Request for claims of compensation.
Exemptions claimed for the system:
  None.

<DOC>
 


B0401-03

System name: 

  Legal Assistance Case Files.
System location: 
  Office of the General Counsel, DMA Fairfax; Office of the General 
  Counsel, DMA Bethesda; Office of the General Counsel West, DMA St. 
  Louis. Official mailing addresses are published as an appendix to 
  DMA's compilation of systems of records notices.
Categories of individuals covered by the system: 
  Military and civilian personnel assigned to DMA who request legal 
  assistance.
Categories of records in the system: 
  Files contain legal opinions of the General Counsel Office regarding 
  personal matters of an individual. Also copies of document prepared on 
  behalf of the individual.
Authority for maintenance of the system: 
  44 U.S.C. 3101, Records Management by Federal Agencies.
Purpose(s): 
  To document legal matters and assistance provided to military and 
  civilian personnel by Counsel.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  In addition to those disclosures generally permitted under 5 U.S.C. 
  552a(b) of the Privacy Act, these records or information contained 
  therein may specifically be disclosed outside the DoD as a routine use 
  pursuant to 5 U.S.C. 552a(b)(3) as follows:
  The `Blanket Routine Uses' set forth at the beginning of DMA's 
  compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system: 
Storage: 
  Paper record in file folders and/or floppy disk.
Retrievability: 
  Filed alphabetically by last name of employee.
Safeguards: 
  Records are maintained in a secured area/locked file cabinets with 
  access limited to authorized personnel whose duties require access.
Retention and disposal: 
  The record is destroyed one year after completion of the case. 
  Selected opinions and correspondence withdrawn for use as precedent 
  may be held until no longer required for reference.
System manager(s) and address: 
  General Counsel, ST A-7, Defense Mapping Agency, 8613 Lee Highway, 
  Fairfax, VA 22031-2137.
Notification procedure: 
  Individuals seeking to determine whether information about themselves 
  is contained in this system should address written inquiries to the 
  General Counsel, ST A-7, Defense Mapping Agency, 8613 Lee Highway, 
  Fairfax, VA 22031-2137.
Record access procedures: 
  Individuals seeking access to information about themselves contained 
  in this system should address written inquiries to the General 
  Counsel, ST A-7, Defense Mapping Agency, 8613 Lee Highway, Fairfax, VA 
  22031-2137.
  Written requests for information should contain the full name of the 
  individual, current address and telephone number, and Social Security 
  Number. Visits are limited to normal working hours. For personal 
  visits the individual should be able to provide some acceptable 
  identification, such as, drivers license, employing office's 
  identification card, and give some verbal information that could be 
  verified.
Contesting record procedures: 
  DMA's rules for accessing records and contesting contents and 
  appealing initial agency determinations are published in DMA 
  Instruction 5400.11; 32 CFR part 320; or may be obtained from the 
  system manager.
Record source categories: 
  Request from military personnel for legal opinion on a personal 
  matter, opinions of counsel and documents prepared by counsel.
Exemptions claimed for the system:
  None.

<DOC>
 


B0402-05

System name: 

  Legal Claims File.
System location: 
  Primary location: Office of the General Counsel, DMA Fairfax; Office 
  of the General Counsel, DMA Bethesda; Office of the General Counsel, 
  DMA St. Louis. Official mailing addresses are published as an appendix 
  to DMA's compilation of systems of records notices.
  Decentralized Segments - Washington National Records Center, GSA, 4205 
  Suitland Road, Suitland, MD 20409, Department of Army, Judge Advocate 
  General, Pentagon, Washington, DC.
Categories of individuals covered by the system: 
  DMA personnel having a claim against the Government for loss, damage, 
  or destruction of personal property.
  Any individual filing a tort claim against DMA for damages, loss or 
  destruction of property, personal injury or death resulting from 
  negligence or wrongful act, or omission of acts by DMA personnel and 
  individuals against whom the Agency has legal claim.
Categories of records in the system: 
  File contains individual's claims, related correspondence and 
  processing papers, investigative reports, recommendations and opinions 
  of the General Counsel's Office.
Authority for maintenance of the system: 
  44 U.S.C. 3101, Records Management by Federal Agencies and 28 U.S.C. 
  2671-2680, Federal Torts Claims Act.
Purpose(s): 
  To document claims against the Government by DMA personnel for damage, 
  loss, or destruction of personal property incident to their service.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  In addition to those disclosures generally permitted under 5 U.S.C. 
  552a(b) of the Privacy Act, these records or information contained 
  therein may specifically be disclosed outside the DoD as a routine use 
  pursuant to 5 U.S.C. 552a(b)(3) as follows:
  The `Blanket Routine Uses' set forth at the beginning of DMA's 
  compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system:
Storage: 
  Paper record in file folders and/or floppy disk.
Retrievability: 
  Filed alphabetically by last name of employee or by case name.
Safeguards: 
  Records are maintained in a secured/locked file cabinets with access 
  limited to authorized personnel whose duties require access.
Retention and disposal: 
  Disapproved claims and claims involving a minor are destroyed 10 years 
  after final action on the case.
  Approved claims are destroyed 5 years after final action on the case.
System manager(s) and address: 
  General Counsel, ST A-7, Defense Mapping Agency, 8613 Lee Highway, 
  Fairfax, VA 22031-2137.
Notification procedure: 
  Individuals seeking to determine whether information about themselves 
  is contained in this system should address written inquiries to the 
  General Counsel, ST A-7, Defense Mapping Agency, 8613 Lee Highway, 
  Fairfax, VA 22031-2137.
Record access procedures: 
  Individuals seeking access to information about themselves contained 
  in this system should address written inquiries to the General 
  Counsel, ST A-7, Defense Mapping Agency, 8613 Lee Highway, Fairfax, VA 
  22031-2137.
  Written requests for information should contain the full name of the 
  individual, current address and telephone number, and Social Security 
  Number. Visits are limited to normal working hours. For personal 
  visits the individual should be able to provide some acceptable 
  identification, such as, drivers license, employing office's 
  identification card, and give some verbal information that could be 
  verified.
Contesting record procedures: 
  DMA's rules for accessing records and contesting contents and 
  appealing initial agency determinations are published in DMA 
  Instruction 5400.11; 32 CFR part 320; or may be obtained from the 
  system manager.
Record source categories: 
  Related forms, correspondence, investigative reports and information 
  gathered in anticipation of litigation, and opinions of Counsel.
Exemptions claimed for the system:
  None.

<DOC>
 


B0408-11

System name: Biography Files.

System location: 
  Public Affairs Offices-Defense Mapping Agency Headquarters, DMA 
  Hydrographic/Topographic Center, DMA Aerospace Center, Defense Mapping 
  School, and DMA Combat Support Center. Official mailing addresses are 
  published as an appendix to DMA's compilation of systems of records 
  notices.
Categories of individuals covered by the system: 
  All top management and other key personnel of DMA.
Categories of records in the system: 
  Biographies; photographs; newspaper clippings and related documents 
  pertaining to leading military and civilian personalities.
Authority for maintenance of the system: 
  44 U.S.C. 3101, Records Management by Federal Agencies.
Purpose(s): 
  To document biographies, photographs, newspaper clippings, and related 
  materials pertaining to leading DMA military and civilian 
  personalities.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  The `Blanket Routine Uses' set forth at the beginning of DMA's 
  compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system:  
Storage: 
  Paper record in file folders and/or Kardex book.
Retrievability: 
  Filed alphabetically by last name of employee.
Safeguards: 
  Records are maintained in a secured area/locked file cabinets with 
  access limited to authorized personnel whose duties require access.
Retention and disposal: 
  Destroy two years after transfer, separation or death of the 
  individual concerned.
System manager(s) and address: 
  Public Affairs Office, ST A-11, Defense Mapping Agency, 8613 Lee 
  Highway, Fairfax, VA 22031-2137.
Notification procedure: 
  Individuals seeking to determine whether information about themselves 
  is contained in this system should address written inquiries to the 
  Public Affairs Office, ST A-11, Defense Mapping Agency, 8613 Lee 
  Highway, Fairfax, VA 22031-2137.
Record access procedures: 
  Individuals seeking access to information about themselves contained 
  in this system should address written inquiries to the Public Affairs 
  Office, ST A-11, Defense Mapping Agency, 8613 Lee Highway, Fairfax, VA 
  22031-2137.
  Written requests for information should contain the full name of the 
  individual, current address and telephone number, and the case control 
  number that appears with the office symbol, on all correspondence 
  received from this office.
  For personal visits, the individual should be able to provide some 
  acceptable identification, such as, drivers license, employing 
  office's identification card, and give some verbal information that 
  could be verified.
Contesting record procedures: 
  DMA's rules for accessing records and contesting contents and 
  appealing initial agency determinations are published in DMA 
  Instruction 5400.11; 32 CFR part 320; or may be obtained from the 
  system manager.
Record source categories: 
  Biographical data furnished by individual.
Exemptions claimed for the system:
  None.

<DOC>
 


B0502-03

System name: 

  Master Billet/Access Record.
System location: 
  Primary system is located at the Special Security Office, Defense 
  Mapping Agency Headquarters, 8613 Lee Highway, Fairfax, VA 22031-2137.
  Decentralized segments exist at the DMA Hydrographic/Topographic 
  Center; DMA Aerospace Center; DMA Reston Center; and the DMA Systems 
  Center. Official mailing addresses are published as an appendix to 
  DMA's compilation of systems of records notices.
Categories of individuals covered by the system: 
  All DMA employees and contractor personnel who have been indoctrinated 
  for access to Sensitive Compartmented Information (SCI) or have been 
  granted a clearance level. In addition, employees of other government 
  agencies are included for the period during which their security 
  clearance or SCI access status is permanently certified to DMA.
Categories of records in the system: 
  File may contain for an individual the following: Name, rank/grade, 
  military component or civilian status, Social Security Number, SCI 
  billet number and title, SCI accesses authorized and held, date 
  background investigation completed, date indoctrinated, date and state 
  of birth, company or agency, type of badge the individual is eligible 
  to receive, type of clearance held.
Authority for maintenance of the system: 
  E.O. 12356, National Security Information and E.O. 9397.
Purpose(s): 
  To identify and verify DMA personnel authorized access to SCI in order 
  to control access to secure areas for use of classified information, 

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