Privacy Act: [RDCAA 152.1] Security Information System (SIS)....

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  for periodic re-indoctrination (re-briefing) of employees for SCI 
  access, for periodic security education and training, and for control 
  and reissue of identification badges.
  To certify personnel SCI access status to the Defense Intelligence 
  Agency for updating the Security Management Information System.
  To verify visit approval and/or access to classified material through 
  Security Specialists/Assistants, DMA Security Police and other 
  contract security guards at DMA.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  In addition to those disclosures generally permitted under 5 U.S.C. 
  552a(b) of the Privacy Act, these records or information contained 
  therein may specifically be disclosed outside the DoD as a routine use 
  pursuant to 5 U.S.C. 552a(b)(3) as follows:
  Information is used to certify and verify SCI access status to other 
  government agencies.
  The `Blanket Routine Uses' set forth at the beginning of DMA's 
  compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining and 
    disposing of records in the system.
Storage: 
  Records are stored in file server database for retrieval through 
  visual display terminals and line printers.
Retrievability: 
  Files are retrieved by name and at least one other personal 
  identifier, such as a date of birth, place of birth, Social Security 
  Number or military service number. Files may also be retrieved by 
  billet number.
Safeguards: 
  Buildings or facilities employ security guards. Records are maintained 
  in areas accessible only to authorized personnel that are properly 
  screened, cleared and trained. Transmission of system data between DMA 
  components is by secure mail channels. Access to the database is 
  password-protected.
Retention and disposal: 
  Destroy two years after transfer, reassignment or separation of the 
  individual from DMA.
System manager(s) and address: 
  Security Policy Division, ST A-15, Defense Mapping Agency, 8613 Lee 
  Highway, Fairfax, VA 22031-2137.
Notification procedure: 
  Individuals seeking to determine whether information about themselves 
  is contained in this system should address written inquiries to the 
  Security Policy Division, ST A-15, Defense Mapping Agency, 8613 Lee 
  Highway, Fairfax, VA 22031-2137.
Record access procedures: 
  Individuals seeking access to information about themselves contained 
  in this system should address written inquiries to the Security Policy 
  Division, ST A-15, Defense Mapping Agency, 8613 Lee Highway, Fairfax, 
  VA 22031-2137.
  Written requests for information should contain the full name of the 
  individual, Social Security Number, current address and telephone 
  number. For personal visits, the individual should be able to furnish 
  personal identification containing his/her full name, Social Security 
  Number, physical description, photograph, and signature.
Contesting record procedures: 
  DMA's rules for accessing records and contesting contents and 
  appealing initial agency determinations are published in DMA 
  Instruction 5400.11; 32 CFR part 320; or may be obtained from the 
  system manager.
Record source categories: 
  Information is supplied by the individual concerned through completion 
  of the Personal History Statement DD Form 398. The basis for billet 
  entries are security clearance or access approval messages or 
  correspondence from the Defense Intelligence Agency; bases for 
  incumbent entries are indoctrination oaths executed by incumbents at 
  time of indoctrination.
Exemptions claimed for the system:
  None.

<DOC>
 


B0502-03-2

System name: Classified Material Access Files.

System location: 
  Primary System: Security Offices at DMA Headquarters, DMA 
  Hydrographic/Topographic Center, DMA Aerospace Center, Defense Mapping 
  School, and DMA Systems Center. Official mailing addresses are 
  published as an appendix to DMA's compilation of systems of records 
  notices.
  Decentralized Segments: Requesting offices at DMA and organizations 
  requiring the access authorization. Official mailing addresses are 
  published as an appendix to DMA's compilation of systems of records 
  notices.
Categories of individuals covered by the system: 
  Individuals authorized to have access to classified files.
Categories of records in the system: 
  Documents reflecting authorization to have access to classified 
  material. They include forms containing individual's name, and 
  signature, classification of files concerned, information desired, and 
  signature of an official authorizing access.
Authority for maintenance of the system: 
  E.O. 12356, National Security Information.
Purpose(s): 
  To maintain records of individuals authorized access to classified 
  material by specific categories and for established purposes; to check 
  authorized individuals for access to classified material and guard 
  authorization.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  The `Blanket Routine Uses' set forth at the beginning of DMA's 
  compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system:  
Storage: 
  Paper record in file folders and/or Kardex book.
Retrievability: 
  File alphabetically by last name or grade of individual requiring 
  access.
Safeguards: 
  Buildings or facilities employ security guards. Records are maintained 
  in areas accessible only to authorized personnel that are properly 
  screened, cleared, and trained.
Retention and disposal: 
  Temporary Record - Destroy on transfer, reassignment, or separation of 
  the individual.
System manager(s) and address: 
  Information Systems Security Division, ST A-15, Defense Mapping 
  Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.
Notification procedure: 
  Individuals seeking to determine whether information about themselves 
  is contained in this system should address written inquiries to the 
  Information Systems Security Division, ST A-15, Defense Mapping 
  Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.
Record access procedures: 
  Individuals seeking access to information about themselves contained 
  in this system should address written inquiries to the Information 
  Systems Security Division, ST A-15, Defense Mapping Agency, 8613 Lee 
  Highway, Fairfax, VA 22031-2137.
  Written requests for information should contain the full name of the 
  individual, current address and telephone number, and Social Security 
  Number. Visits are limited to normal working hours. For personal 
  visits the individual should be able to provide some acceptable 
  identification, such as, drivers license, employing office's 
  identification card, and give some verbal information that could be 
  verified.
Contesting record procedures: 
  DMA's rules for accessing records and contesting contents and 
  appealing initial agency determinations are published in DMA 
  Instruction 5400.11; 32 CFR part 320; or may be obtained from the 
  system manager.
Record source categories: 
  Report of investigating agency that conducted the background 
  investigation.
Exemptions claimed for the system:
  None.

<DOC>
 


B0502-15

System name: Security Compromise Case Files.

System location: 
  Primary System: Security offices at DMA Headquarters, DMA 
  Hydrographic/Topographic Center, DMA Aerospace Center, Defense Mapping 
  School, DMA Systems Center. Official mailing addresses are published 
  as an appendix to DMA's compilation of systems of records notices.
  Decentralized Segments - Department of Justice and FBI on felonies 
  cases.
Categories of individuals covered by the system: 
  DMA personnel security violation.
Categories of records in the system: 
  Documents relating to investigations of alleged security violations, 
  such as missing documents, unauthorized disclosure of information, 
  unattended open security containers, documents not properly 
  safeguarded and matters of a similar nature.
Authority for maintenance of the system: 
  E.O. 12356, National Security Information.
Purpose(s): 
  To protect records relating to investigations conducted into alleged 
  and/or actual security violations by Security Office personnel and 
  appointed investigating officials.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  The `Blanket Routine Uses' set forth at the beginning of DMA's 
  compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system:  
Storage: 
  Paper record in file folders and/or Kardex book.
Retrievability: 
  Filed alphabetically by last name of employee.
Safeguards: 
  Buildings or facilities employ security guards. Records are maintained 
  in areas accessible only to authorized personnel that are properly 
  screened, cleared, and trained.
Retention and disposal: 
  Files relating to alleged violations of a sufficiently serious nature 
  that they are referred to the Departments of Justice or Defense for 
  prosecutive determination, exclusive of files held by Department of 
  Justice for Defense offices responsible for making such determinations 
  are destroyed 5 years after close of case.
  All other files, exclusive of papers placed in official personnel 
  folders are destroyed 2 years after completion of final action or when 
  no longer needed, whichever is sooner.
System manager(s) and address: 
  Information Systems Security Division, ST A-15, Defense Mapping 
  Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.
Notification procedure: 
  Individuals seeking to determine whether information about themselves 
  is contained in this system should address written inquiries to the 
  Information Systems Security Division, ST A-15, Defense Mapping 
  Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.
Record access procedures: 
  Individuals seeking access to information about themselves contained 
  in this system should address written inquiries to the Information 
  Systems Security Division, ST A-15, Defense Mapping Agency, 8613 Lee 
  Highway, Fairfax, VA 22031-2137.
  Written requests for information should contain the full name of the 
  individual, current address and telephone number, and Social Security 
  Number. Visits are limited to normal working hours. For personal 
  visits the individual should be able to provide some acceptable 
  identification, such as, drivers license, employing office's 
  identification card, and give some verbal information that could be 
  verified.
Contesting record procedures: 
  DMA's rules for accessing records and contesting contents and 
  appealing initial agency determinations are published in DMA 
  Instruction 5400.11; 32 CFR part 320; or may be obtained from the 
  system manager.
Record source categories: 
  Reporting organization or official.
Exemptions claimed for the system:
  None.

<DOC>
 


B0503-02

System name: Security Identification Accountability Files.

System location: 
  Security offices at DMA Hydrographic/Topographic Center, DMA Aerospace 
  Center, Defense Mapping School, DMA Systems Center. Official mailing 
  addresses are published as an appendix to DMA's compilation of systems 
  of records notices.
Categories of individuals covered by the system: 
  Any civilian employee.
Categories of records in the system: 
  File contains the application, supporting materials and the number of 
  the identification badges.
Authority for maintenance of the system: 
  E.O. 12356, National Security Information.
Purpose(s): 
  To maintain accountability for various identification cards/badges 
  issues and identify to whom issued.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  The `Blanket Routine Uses' set forth at the beginning of DMA's 
  compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system:  
Storage: 
  Paper records kept in file folders by number also in desk type 
  cabinet.
Retrievability: 
  Filed alphabetically by name.
Safeguards: 
  Building employs security guards. Records are maintained in areas 
  accessible only to authorized personnel that are properly screened, 
  cleared and trained.
Retention and disposal: 
  Temporary Record-Transfer to Records Holding Area after last card or 
  badge number entered has been accounted for. Hold for three years and 
  destroy.
System manager(s) and address: 
  Information Systems Security Division, ST A-15, Defense Mapping 
  Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.
Notification procedure: 
  Individuals seeking to determine whether information about themselves 
  is contained in this system should address written inquiries to the 
  Information Systems Security Division, ST A-15, Defense Mapping 
  Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.
Record access procedures: 
  Individuals seeking access to information about themselves contained 
  in this system should address written inquiries to the Information 
  Systems Security Division, ST A-15, Defense Mapping Agency, 8613 Lee 
  Highway, Fairfax, VA 22031-2137.
  Written requests for information should contain the full name of the 
  individual, current address and telephone number, and the case control 
  number that appears with the office correspondence received from this 
  office.
  For personal visits, the individual should be able to provide some 
  acceptable identification, such as, drivers license, employing 
  office's identification card and give some verbal information that 
  could be verified with his `case' folder.
Contesting record procedures: 
  DMA's rules for accessing records and contesting contents and 
  appealing initial agency determinations are published in DMA 
  Instruction 5400.11; 32 CFR part 320; or may be obtained from the 
  system manager.

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