Privacy Act: [RDCAA 152.1] Security Information System (SIS)....

	Web GovRecords.org

Record source categories: 
  Individual's badge request, personnel forms and investigatory 
  findings.
Exemptions claimed for the system:
  None.

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B0503-03

System name: Firearms Authorization Files.

System location: 
  DMA Hydrographic/Topographic Center and DMA Aerospace Center. Official 
  mailing addresses are published as an appendix to DMA's compilation of 
  systems of records notices.
Categories of individuals covered by the system: 
  Security guards that have been issued firearms and ammunition.
Categories of records in the system: 
  Documents authorizing DMA civilian guards to carry firearms. Included 
  are firearms authorization cards and related papers.
Authority for maintenance of the system: 
  50 U.S.C. 61; Arms and Ammunition issued to protect public property; 
  reimbursement of Department of Army.
Purpose(s): 
  To maintain required firearms annual qualifications records, weapons 
  serial numbers and firearms authorization cards issued to each 
  assigned Security Police.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  The `Blanket Routine Uses' set forth at the beginning of DMA's 
  compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system:  
Storage: 
  Paper record in file folders and/or Kardex book.
Retrievability: 
  Filed alphabetically by last name of employee.
Safeguards: 
  Buildings or facilities employ security guards. Records are maintained 
  in areas accessible only to authorized personnel that are properly 
  screened, cleared, and trained.
Retention and disposal: 
  Temporary Record, Destroy upon expiration of authorization.
System manager(s) and address: 
  Information Systems Security Division, ST A-15, Defense Mapping 
  Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.
Notification procedure: 
  Individuals seeking to determine whether information about themselves 
  is contained in this system should address written inquiries to the 
  Information Systems Security Division, ST A-15, Defense Mapping 
  Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.
Record access procedures: 
  Individuals seeking access to information about themselves contained 
  in this system should address written inquiries to the Information 
  Systems Security Division, ST A-15, Defense Mapping Agency, 8613 Lee 
  Highway, Fairfax, VA 22031-2137.
  Written requests for information should contain the full name of the 
  individual, current address and telephone number, and Social Security 
  Number. Visits are limited to normal working hours.
  For personal visits the individual should be able to provide some 
  acceptable identification, such as, drivers license, employing 
  office's identification card, and give some verbal information that 
  could be verified.
Contesting record procedures: 
  DMA's rules for accessing records and contesting contents and 
  appealing initial agency determinations are published in DMA 
  Instruction 5400.11; 32 CFR part 320; or may be obtained from the 
  system manager.
Record source categories: 
  Weapon serial number, and authorization of issue authorization card 
  issued.
Exemptions claimed for the system:
  None.

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B0503-04

System name: Parking Permit Control Files.

System location: 
  Security Offices of DMA Components. Official mailing addresses are 
  published as an appendix to DMA's compilation of systems of records 
  notices.
Categories of individuals covered by the system: 
  Individuals who have been issued parking permits or cited for 
  violations.
Categories of records in the system: 
  Documents relating to the allotment of parking spaces, recording of 
  violations by holders of parking permits.
Authority for maintenance of the system: 
  50 U.S.C. 797; Internal Security - Security Regulations and Orders; 
  Penalty for Violation and Delegations, Promulgation by President.
Purpose(s): 
  To maintain records of parking space assignments/allocations and 
  parking violations.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  The `Blanket Routine Uses' set forth at the beginning of DMA's 
  compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system:  
Storage: 
  Paper records kept in file folders and desk type pull-out shelves.
Retrievability: 
  Filed by name alphabetically.
Safeguards: 
  Buildings and facilities employ security guards. Records are 
  maintained in areas accessible only to authorized personnel that are 
  properly screened, cleared, and trained.
Retention and disposal: 
  Temporary. Destroy on transfer or separation of parking permit holder, 
  or when permit is superseded or revoked.
System manager(s) and address: 
  Security Offices of DMA Components. Official mailing addresses are 
  published as an appendix to DMA's compilation of systems of records 
  notices.
Notification procedure: 
  Individuals seeking to determine whether information about themselves 
  is contained in this system should address written inquiries to the 
  Security Offices of DMA Components. Official mailing addresses are 
  published as an appendix to DMA's compilation of systems of records 
  notices.
Record access procedures: 
  Individuals seeking access to information about themselves contained 
  in this system should address written inquiries to the Security 
  Offices of DMA Components. Official mailing addresses are published as 
  an appendix to DMA's compilation of systems of records notices.
  Written requests for information should contain the full name of the 
  individual, current address, and telephone number, and Social Security 
  Number.
  For personal visits the individual should be able to provide some 
  acceptable identification, such as, drivers license, employing 
  office's identification card, and give some verbal information that 
  could be verified on employment.
Contesting record procedures: 
  DMA's rules for accessing records and contesting contents and 
  appealing initial agency determinations are published in DMA 
  Instruction 5400.11; 32 CFR part 320; or may be obtained from the 
  system manager.
Record source categories: 
  Individuals requests for permits, copies of tickets issued.
Exemptions claimed for the system:
  None.

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B0503-05

System name: Vehicle Registration and Driver Record File.

System location: 
  DMA Headquarters, DMA Hydrographic/Topographic Center, and DMA 
  Aerospace Center. Official mailing addresses are published as an 
  appendix to DMA's compilation of systems of records notices.
Categories of individuals covered by the system: 
  Any person privileged to operate a motor vehicle on a military 
  installation and who has been involved in a chargeable traffic 
  accident or whose commission of a moving traffic violation has been 
  verified.
Categories of records in the system: 
  File contains a record of issuance of decal and of all traffic 
  offenses/incidents and actions.
Authority for maintenance of the system: 
  50 U.S.C. 797; Internal Security - Security Regulations and Orders; 
  Penalty for Violation.
Purpose(s): 
  To record traffic offenses, incidents and actions taken.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  The `Blanket Routine Uses' set forth at the beginning of DMA's 
  compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system:  
Storage: 
  8 x 5 paper cards in card file cabinet.
Retrievability: 
  Filed alphabetically by last name of employee.
Safeguards: 
  Buildings or facilities employ security guards. Records are maintained 
  in areas accessible only to authorized personnel that are properly 
  screened, cleared, and trained.
Retention and disposal: 
  Destroy one year after revocation or expiration.
System manager(s) and address: 
  DMA Headquarters, DMA Hydrographic/Topographic Center, and DMA 
  Aerospace Center. Official mailing addresses are published as an 
  appendix to DMA's compilation of systems of records notices.
Notification procedure: 
  Individuals seeking to determine whether information about themselves 
  is contained in this system should address written inquiries to the 
  DMA Headquarters, DMA Hydrographic/Topographic Center, and DMA 
  Aerospace Center. Official mailing addresses are published as an 
  appendix to DMA's compilation of systems of records notices.
Record access procedures: 
  Individuals seeking access to information about themselves contained 
  in this system should address written inquiries to the DMA 
  Headquarters, DMA Hydrographic/Topographic Center, and DMA Aerospace 
  Center. Official mailing addresses are published as an appendix to 
  DMA's compilation of systems of records notices.
  Written requests for information should contain the full name of the 
  individual, current address and telephone number, and Social Security 
  Number. Visits are limited to normal working hours.
  For personal visits, the individual should be able to provide some 
  acceptable identification and also some information that would verify 
  his need to know.
Contesting record procedures: 
  DMA's rules for accessing records and contesting contents and 
  appealing initial agency determinations are published in DMA 
  Instruction 5400.11; 32 CFR part 320; or may be obtained from the 
  system manager.
Record source categories: 
  Report of traffic violation from Security police.
Exemptions claimed for the system:
  None.

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B0503-09

System name: Key Accountability Files.

System location: 
  Security Offices at the DMA Headquarters, DMA Hydrographic/Topographic 
  Center, DMA Aerospace Center, and Defense Mapping School. Official 
  mailing addresses are published as an appendix to DMA's compilation of 
  systems of records notices.
Categories of individuals covered by the system: 
  Individuals with keys to a secure area.
Categories of records in the system: 
  Documentation relating to the issue, return and accountability for 
  keys to secure areas.
Authority for maintenance of the system: 
  E.O. 12356, National Security Information
Purpose(s): 
  To maintain documentation on periodic inspections, key accountability, 
  reference checks and daily use records and investigations into loss or 
  destruction of secure areas.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  The `Blanket Routine Uses' set forth at the beginning of DMA's 
  compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system:  
Storage: 
  Paper records in file folders.
Retrievability: 
  Filed alphabetically by name.
Safeguards: 
  Buildings, facilities employ security guards. Records are maintained 
  in areas accessible only to authorized personnel that are properly 
  screened, cleared and trained.
Retention and disposal: 
  Files relating to keys to restricted security areas are destroyed 3 
  years after turn-in of key or on discontinuance, whichever is first.
  Files relating to keys to other areas are destroyed 6 months after 
  turn-in of key or on discontinuance, whichever is first.
System manager(s) and address: 
  Information Systems Security Division, ST A-15, Defense Mapping 
  Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.
Notification procedure: 
  Individuals seeking to determine whether information about themselves 
  is contained in this system should address written inquiries to the 
  Information Systems Security Division, ST A-15, Defense Mapping 
  Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.
Record access procedures: 
  Individuals seeking access to information about themselves contained 
  in this system should address written inquiries to the Information 
  Systems Security Division, ST A-15, Defense Mapping Agency, 8613 Lee 
  Highway, Fairfax, VA 22031-2137.
  Requests from individuals should contain the full name of the 
  individual, current address and telephone number, Social Security 
  Number.
  For personal visits the individual should be able to provide some 
  acceptable identification, such as, drivers license, employing 
  office's identification card, and give some verbal information that 
  could be verified.
Contesting record procedures: 
  DMA's rules for accessing records and contesting contents and 
  appealing initial agency determinations are published in DMA 
  Instruction 5400.11; 32 CFR part 320; or may be obtained from the 
  system manager.
Record source categories: 
  Individual's key requests, personnel forms and investigatory findings.
Exemptions claimed for the system:
  None.

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