Privacy Act: [S200.60 DD]...

	Web GovRecords.org

<DOC>
[2001 Privacy Act]
[From the U.S. Government Printing Office via GPO Access]





   #.DEFENSE CONTRACT AUDIT AGENCY

                            REQUESTING RECORDS

        Records are retrieved by name or by some other personal 
   identifier. It is therefore especially important for expeditious 
   service when requesting a record that particular attention be 
   provided to the Notification and/or Access Procedures of the 
   particular record system involved so as to furnish the required 
   personal identifiers, or any other pertinent personal information as 
   may be required to locate and retrieve the record.

                           BLANKET ROUTINE USES

       Certain `blanket routine uses' of the records have been 
   established that are applicable to every record system maintained 
   within the Department of Defense unless specifically stated otherwise 
   within a particular record system. These additional blanket routine 
   uses of the records are published below only once in the interest of 
   simplicity, economy and to avoid redundancy.

                       LAW ENFORCEMENT ROUTINE USE

       In the event that a system of records maintained by this 
   component to carry out its functions indicates a violation or 
   potential violation of law, whether civil, criminal or regulatory in 
   nature, and whether arising by general statute or by regulation, rule 
   or order issued pursuant thereto, the relevant records in the system 
   of records may be referred, as a routine use, to the appropriate 
   agency, whether Federal, state, local, or foreign, charged with the 
   responsibility of investigating or prosecuting such violation or 
   charged with enforcing or implementing the statute, rule, regulation 
   or order issued pursuant thereto.

            DISCLOSURE WHEN REQUESTING INFORMATION ROUTINE USE

       A record from a system of records maintained by this component 
   may be disclosed as a routine use to a Federal, state, or local 
   agency maintaining civil, criminal, or other relevant enforcement 
   information or other pertinent information, such as current licenses, 
   if necessary to obtain information relevant to a component decision 
   concerning the hiring or retention of an employee, the issuance of a 
   security clearance, the letting of a contract, or the issuance of a 
   license, grant or other benefit.

             DISCLOSURE OF REQUESTED INFORMATION ROUTINE USE

       A record from a system of records maintained by this component 
   may be disclosed to a Federal agency, in response to its request, in 
   connection with the hiring or retention of an employee, the issuance 
   of a security clearance, the reporting of an investigation of an 
   employee, the letting of a contract, or the issuance of a license, 
   grant or other benefit by the requesting agency, to the extent that 
   the information is relevant and necessary to the requesting agency's 
   decision on the matter.

                   CONGRESSIONAL INQUIRIES ROUTINE USE

       Disclosure from a system of records maintained by this component 
   may be made to a Congressional office from the record of an 
   individual in response to an inquiry from the Congressional office 
   made at the request of that individual.

                  PRIVATE RELIEF LEGISLATION ROUTINE USE

       Relevant information contained in all systems of records of the 
   Department of Defense published on or before August 22, 1975, may be 
   disclosed to the Office of Management and Budget in connection with 
   the review of private relief legislation as set forth in OMB Circular 
   A-19 at any stage of the legislative coordination and clearance 
   process as set forth in that Circular.

       DISCLOSURES REQUIRED BY INTERNATIONAL AGREEMENTS ROUTINE USE

       A record from a system of records maintained by this component 
   may be disclosed to foreign law enforcement, security, investigatory, 
   or administrative authorities in order to comply with requirements 
   imposed by, or to claim rights conferred in, international agreements 
   and arrangements including those regulating the stationing and status 
   in foreign countries of Department of Defense military and civilian 
   personnel.

       DISCLOSURE TO STATE AND LOCAL TAXING AUTHORITIES ROUTINE USE

       Any information normally contained in IRS Form W-2 which is 
   maintained in a record from a system of records maintained by this 
   component may be disclosed to state and local taxing authorities with 
   which the Secretary of the Treasury has entered into agreements 
   pursuant to Title 5, U.S. Code, Sections 5516, 5517, 5520, and only 
   to those state and local taxing authorities for which an employee or 
   military member is or was subject to tax regardless of whether tax is 
   or was withheld. This routine use is in accordance with Treasury 
   Fiscal Requirements Manual Bulletin Number 76-07.

       DISCLOSURE TO THE OFFICE OF PERSONNEL MANAGEMENT ROUTINE USE

       A record from a system of records subject to the Privacy Act and 
   maintained by this component may be disclosed to the Office of 
   Personnel Management concerning information on pay and leave, 
   benefits, retirement deductions, and any other information necessary 
   for the Office of Personnel Management to carry out its legally 
   authorized Government-wide personnel management functions and 
   studies.

    DISCLOSURE TO THE DEPARTMENT OF JUSTICE FOR LITIGATION ROUTINE USE

       A record from a system of records maintained by this component 
   may be disclosed as a routine use to any component of the Department 
   of Justice for the purpose of representing the Department of Defense, 
   or any officer, employee or member of the Department in pending or 
   potential litigation to which the record is pertinent.

      DISCLOSURE TO MILITARY BANKING FACILITIES OVERSEAS ROUTINE USE

       Information as to current military addresses and assignments may 
   be provided to military banking facilities who provide banking 
   services overseas and who are reimbursed by the Government for 
   certain checking and loan losses. For personnel separated, 
   discharged, or retired from the Armed Forces, information as to last 
   known residential or home of record address may be provided to the 
   military banking facility upon certification by a banking facility 
   officer that the facility has a returned or dishonored check 
   negotiated by the individual or the individual has defaulted on a 
   loan and that if restitution is not made by the individual, the U.S. 
   Government will be liable for the losses the facility may incur.

    DISCLOSURE OF INFORMATION TO THE GENERAL SERVICES ADMINISTRATION 
                               ROUTINE USE

       A record from a system of records maintained by this component 
   may be disclosed as a routine use to the General Services 
   Administration for the purpose of records management inspections 
   conducted under authority of 44 U.S.C. 2904 and 2906.

     DISCLOSURE OF INFORMATION TO THE NATIONAL ARCHIVES AND RECORDS 
                        ADMINISTRATION ROUTINE USE

       A record from a system of records maintained by this component 
   may be disclosed as a routine use to the National Archives and 
   Records Administration for the purpose of records management 
   inspections conducted under authority of 44 U.S.C. 2904 and 2906.

       DISCLOSURE TO THE MERIT SYSTEMS PROTECTION BOARD ROUTINE USE

       A record from a system of records maintained by this component 
   may be disclosed as a routine use to the Merit Systems Protection 
   Board, including the Office of the Special Counsel for the purpose of 
   litigation, including administrative proceedings, appeals, special 
   studies of the civil service and other merit systems, review of OPM 
   or component rules and regulations, investigation of alleged or 
   possible prohibited personnel practices; including administrative 
   proceedings involving any individual subject of a DOD investigation, 
   and such other functions, promulgated in 5 U.S.C 1205 and 1206, or as 
   may be authorized by law.

                 COUNTERINTELLIGENCE PURPOSES ROUTINE USE

       A record from a system of records maintained by this component 
   may be disclosed as a routine use outside the DOD or the U.S. 
   Government for the purpose of counterintelligence activities 
   authorized by U.S. Law or Executive Order or for the purpose of 
   enforcing laws which protect the national security of the United 
   States.

   #..RDCAA 152.1

   #....System name: 

       Security Information System (SIS).
     System location: 
       Security Office, Headquarters, Defense Contract Audit Agency, 
   8725 John J. Kingman Road, Suite 2135, Fort Belvoir, VA 22060-6219.
     Categories of individuals covered by the system: 
       All DCAA employees.
     Categories of records in the system: 
       Records contain name, Social Security Number, date and place of 
   birth, citizenship, position sensitivity, accession date, type and 
   number of DCAA identification, position number, organizational 
   assignment, security adjudication, clearance, eligibility, and 
   investigation data.
     Authority for maintenance of the system: 
       5 U.S.C. 301, Departmental Regulations; E.O. 10450, Security 
   Requirements for Government Employees, as amended; E.O. 12958, 
   Classified National Security Information; and E.O. 9397 (SSN).
   Purpose(s): 
       To provide the DCAA Security Office with a ready reference of 
   security information on DCAA personnel.
       To submit data on a regular basis to the Defense Clearance and 
   Investigations Index (DCII).
       To provide the DCAA Drug Program Coordinator with a listing of 
   individuals who hold security clearances for the purpose of creating 
   the drug testing pool, from which individuals are randomly chosen for 
   drug testing.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' that appear at the beginning of DCAA's 
   compilation of systems of records notices apply to this system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Records are maintained in automated data systems.
     Retrievability: 
       Records are retrieved by Social Security Number or name of 
   employee.
     Safeguards: 
       Automated records are protected by restricted access procedures. 
   Records are accessible only to authorized personnel who are properly 
   cleared and trained and who require access in connection with their 
   official duties.
     Retention and disposal: 
       Records are retained in the active file until an employee 
   separates from the agency. At that time, records are moved to the 
   inactive file, retained for five years, and then deleted from the 
   system. Hard copy listings and tapes produced by this system are 
   destroyed by burning.
     System manager(s) and address: 
       Security Officer, Headquarters, Defense Contract Audit Agency, 
   8725 John J. Kingman Road, Suite 2135, Fort Belvoir, VA 22060-6219.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Security Office, Headquarters, Defense Contract 
   Audit Agency, 8725 John J. Kingman Road, Suite 2135, Fort Belvoir, VA 
   22060-6219.
       Individuals must furnish name, Social Security Number, and 
   approximate date of their association with DCAA.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Security Office, Headquarters, Defense Contract Audit Agency, 8725 
   John J. Kingman Road, Suite 2135, Fort Belvoir, VA 22060-6219.
       Individuals must furnish name, Social Security Number, and 
   approximate date of their association with DCAA.
     Contesting record procedures: 
       DCAA's rules for accessing records, for contesting contents and 
   appealing initial agency determinations are published in DCAA 
   Regulation 5410.10; 32 CFR part 317; or may be obtained from the 
   system manager.
     Record source categories: 
       Information, other than data obtained directly from individual 
   employees, is obtained by DCAA Headquarters Security and Regional 
   Office Personnel Divisions, and Federal Agencies.
     Exemptions claimed for the system:
       None.

   #..RDCAA 152.2

   #....System name: 

       Personnel Security Data Files.
     System location: 
       Headquarters, Defense Contract Audit Agency, 725 John J. Kingman 
   Road, Suite 2135, Fort Belvoir, VA 22060-6219.
     Categories of individuals covered by the system: 
       All applicants for employment with Defense Contract Audit Agency 
   (DCAA); all DCAA employees; all persons hired on a contractual basis 
   by, or serving in an advisory capacity to DCAA.
     Categories of records in the system: 
       Section One (152.2) contains copies of individual's employment 
   applications, requests for, and approval or disapproval of, emergency 
   appointment authority; requests for security clearance; interim and 
   final security clearance certificates.
       Section Two (152.3) contains security investigative 
   questionnaires and verification of investigations conducted to 
   determine suitability, eligibility or qualifications for Federal 
   civilian employment, eligibility for assignment to sensitive duties, 
   and access to classified information.
       Section Three (152.4) contains summaries of reports of 
   investigation, internal Agency memorandums and correspondence 
   furnishing analysis of results of investigations in so far as their 
   relationship to the criteria set forth in the E.O. 10450, in the Code 
   of Federal Regulations and in Department of Defense and DCAA 
   Directives and Regulations; comments and recommendations of the WHS/
   CAF adjudication authority with related documents, former DCAA 
   adjudicative authority documents, and determinations by the Director, 
   DCAA.
     Authority for maintenance of the system: 
       5 U.S.C. 301, Departmental Regulations; E.O. 10450, 10865, and 
   E.O. 12958, Classified National Security Information; and DoD 
   Directive 5105.36 (32 CFR part 387).
   Purpose(s): 
       To provide a basis for requesting appropriate investigations; to 
   permit determinations on employment or retention; to authorize and 
   record access to classified information.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 

Other Popular 1997 Privacy Act Documents Documents:

Other Documents:

1997 Privacy Act Documents Records and Documents