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  Note: The President's Commission on Executive Exchange was abolished 
  by Executive Order 12760 of May 2, 1991.

  PCPI--1 Executive Interchange Program Records




System name: Executive Interchange Program Records--PCP.

System location: 
    President's Commission on Personnel Interchange.
    Room 1316
    1900 E Street, NW.
    Washington, DC 20415
Categories of individuals covered by the system: Nominees and 
    participants in Executive Interchange Program.
Categories of records in the system: Nomination forms, nominee's 
    biographical forms, personal qualifications statements (resumes), 
    midyear and end-of-year evaluation forms, notice and acknowledgement 
    of applicable conflict-of-interest provisions of law, miscellaneous 
Authority for maintenance of the system: Executive Order 11451 of 
    January 19, 1969.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: Biographical information on 
    nominees for Executive Interchange assignments is furnished to 
    private and public sector organizations which provide assignments 
    and otherwise participate in the Executive Interchange Program.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system: 
Storage: The records are maintained in the file folders.
Retrievability: Records are indexed and retrievable by name.
Safeguards: Records are maintained in filing cabinets in a secured 
    office and are available only to personnel authorized by the 
    Commission on Personnel Interchange.
Retention and disposal: Records pertaining to Executives are retained in 
    the offices of PCPI for three (3) years and then forwarded to the 
    Federal Records Center at Suitland, Maryland where they are stored 
    indefinitely. Records on nominees who do not receive Executive 
    assignments are immediately forwarded to the records center.
System manager(s) and address: 
    Barbara Otis
    Assistant Director for Administration
    President's Commission on Personnel Interchange
    Room 1316
    1900 E Street, NW
    Washington, DC 20415
Notification procedure: An individual may be notified whether the 
    systems of records contains a record pertaining to him by furnishing 
    the following information: (1) Full name. (2) Date of birth.
Record access procedures: Information on the procedures for gaining 
    access to and contesting the records may be obtained through the 
    system manager and at the address indicated above.
Contesting record procedures: Same as the above.
Record source categories: Nominees for Executive Interchange 
    assignments, nominating officials, private and public sector host 
    organizations, and supervisory personnel at host organizations.

Pages: 1

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