Privacy Act: [Treasury/ATF .007]...

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DEPARTMENT OF TREASURY

Bureau of Alcohol, Tobacco, and Firearms

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DEPARTMENT OF TREASURY

Treasury/ATF .001

System name: 

   Administrative Record System--Treasury/ATF.
System location: 
   Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue, 
  NW, Washington, DC 20226. Components of this record system are 
  geographically dispersed throughout the Bureau's field offices. A list 
  of field offices is available by writing to the Chief, Disclosure 
  Branch, Room 8290, 650 Massachusetts Avenue, NW, Washington, DC 20226.
Categories of individuals covered by the system: 
   (1) Present employees of the Bureau of ATF. (2) Former employees of 
  the Bureau of ATF. (3) Claimants against the Bureau of ATF.
Categories of records in the system: 
   (1) Accident Report --non-vehicle; (2) Accident Report-vehicle; (3) 
  Fatality reports. (4) Injury reports; (5) Motor vehicle operator's 
  records; (6) Chief Counsel and District Counsel memoranda and 
  opinions.
Authority for maintenance of the system: 
   (1) Federal Claims Collection Act. (2) Federal Property and 
  Administration Services Act of 1949, as amended. (3) Federal Tort 
  Claims Act. (4) Military Personnel and Civilian Claim Act. (5) 
  Occupational Safety and Health Act of 1970. (6) Small Claims Act. (8) 
  5 U.S.C. 1302, 3301, 3302.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
   A record in this system may be disclosed as a routine use to: (1) 
  Employees of government agencies when required or authorized to be 
  released by statute, regulations or Executive Order; (2) any third 
  party, to the extent necessary, to collect relevant information from 
  the third party, provided that the information is needed by the Bureau 
  to render a decision in regard to an administrative matter; (3) 
  appropriate Federal, state, local or foreign agencies responsible for 
  enforcing administrative, civil or criminal laws; hiring or retention 
  of an employee; issuance of a security clearance, license, contract, 
  grant or other benefit; (4) a court, magistrate or administrative 
  tribunal in the course of presenting evidence, including disclosures 
  to opposing counsel or witnesses in the course of or in preparation 
  for civil discovery, litigation, or settlement negotiations, in 
  response to a subpoena, or in connection with criminal law 
  proceedings; (5) unions recognized as exclusive bargaining 
  representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 
  7111 and 7114; (6) a congressional office in response to an inquiry 
  made at the request of the individual to whom the record pertains; (7) 
  provide information to the news media in accordance with guidelines 
  contained in 28 CFR 50.2 which relate to an agency's functions 
  relating to civil and criminal proceedings.
Policies and practices for storing, retrieving, accessing, retaining, 
    disposing of records in the system:  
Storage: 
   Active records stored in file folders in security filing cabinets. 
  Inactive records stored in file folders at Federal Records Centers.
Retrievability: 
   Records are retrievable by name of individual.
Safeguards:
   Direct access restricted to personnel in Department of the Treasury 
  in the performance of their duty. Transmitted to routine users on a 
  ``need to know'' basis or where ``a right to access'' is established, 
  and to others upon verification of the substance and propriety of the 
  request. Stored in lockable metal file cabinets in rooms locked during 
  non-duty hours.
Retention and disposal: 
   Records are retained in accordance with General Records Schedules 
  Numbers 1 through 23 issued by the National Archives and Records 
  Administration, and Bureau of Alcohol, Tobacco and Firearms records 
  control schedules numbers 101 and 201 and disposed of by shredding or 
  burning.
System manager(s) and address: 
   Chief, Administrative Program Division, Bureau of Alcohol, Tobacco, 
  and Firearms, 650 Massachusetts Avenue, NW, Washington, DC 20226.
Notification procedure: 
   Inquiries should be addressed to: Privacy Act Request, Bureau of 
  Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue, NW, 
  Washington, DC 20226. Requests may be delivered personally to Room 
  8290, Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts 
  Avenue, NW, Washington, DC 20226.
Record access procedures: 
   Requests for access to records made by mail should be addressed to: 
  Privacy Act Request, Bureau of Alcohol, Tobacco and Firearms, 650 
  Massachusetts Avenue, NW, Washington, DC 20226.
Contesting record procedures: 
   See ``Record access procedures'' above.
Record source categories: 
   (1) Administrative records. (2) Claimants. (3) Doctors. (4) Employee 
  records. (5) Fiscal records. (6) Former employees of the Bureau of 
  ATF. (7) Former employers. (8) General Services Administration. (9) 
  Individuals who have information relevant to claims. (10) Inspections 
  records. (11) Internal Investigation reports. (12) Police reports. 
  (13) Present employees of the Bureau of ATF. (14) Supervisors. (15) 
  Witnesses. (16) Insurance companies.
Exemptions claimed for the system:
   None.

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DEPARTMENT OF TREASURY

Treasury/ATF .002

System name: 

   Correspondence Record System--Treasury/ATF.
System location: 
   Bureau of Alcohol, Tobacco, and Firearms, 650 Massachusetts Avenue 
  NW, Washington, DC 20226. Components of this record system are 
  geographically dispersed throughout the Bureau's field offices. A list 
  of field offices is available by writing to the Chief, Disclosure 
  Branch, Room 8290, 650 Massachusetts Avenue, NW Washington, DC 20226.
Categories of individuals covered by the system: 
   (1) Persons who correspond with the Bureau requesting information 
  relating to Bureau personnel. (2) Persons who correspond with the 
  Bureau requesting information relating to Bureau activities. (3) 
  Persons who correspond with the Bureau requesting rulings, 
  interpretations, or technical and scientific matters of a general 
  nature. (4) Persons who correspond with others and whose 
  correspondence is referred to ATF for response. (5) Persons referred 
  to in correspondence with the Bureau. (6) Authors and publishers of 
  technical and scientific matters relating to Bureau activities.
Categories of records in the system: 
   Correspondence with individuals who contact the Bureau requesting 
  information relating to Bureau personnel and/or activities, Chief 
  Counsel and Regional Counsel memoranda and opinions.
Authority for maintenance of the system: 
   5 U.S.C. 301, Executive Order 11222.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
   A record in this system may be disclosed as a routine use to: (1) 
  Employees of government agencies when required or authorized to be 
  released by statute, regulations or Executive Order; (2) any third 
  party, to the extent necessary, to collect relevant information from 
  the third party, provided that the information is needed by the Bureau 
  to render a decision in regard to an administrative, fiscal or 
  personnel matter; (3) appropriate Federal, state, local or foreign 
  agencies responsible for enforcing administrative, civil or criminal 
  laws; hiring or retention of an employee; issuance of a security 
  clearance, license, contract, grant or other benefit; (4) a court, 
  magistrate or administrative tribunal in the course of presenting 
  evidence, including disclosures to opposing counsel or witnesses in 
  the course of or in preparation for civil discovery, litigation, or 
  settlement negotiations, in response to a subpoena, or in connection 
  with criminal law proceedings; (5) a congressional office in response 
  to an inquiry made at the request of the individual to whom the record 
  pertains; (6) provide information to the news media in accordance with 
  guidelines contained in 28 CFR 50.2 which relate to an agency's 
  functions relating to civil and criminal proceedings.
Policies and practices for storing, retrieving, accessing, retaining, 
    disposing of records in the system: 
Storage: 
   Active records stored in file folders in security filing cabinets. 
  Inactive records stored in file folders at Federal Records Centers.
Retrievability: 
   Records are retrieved by name, subject matter and date of 
  correspondence.
Safeguards:
   Transmitted to routine users on a ``need to know'' basis. Stored in 
  lockable file cabinets in rooms locked during non-duty hours.
Retention and disposal: 
   Records are retained in accordance with General Records Schedules 
  numbers 1 through 20 issued by the National Archives and Records 
  Administration, and Bureau of Alcohol, Tobacco and Firearms Records 
  Control Schedules numbers 101 and 201 and disposed of by shredding or 
  burning.
System manager(s) and address: 
   Executive Assistant- Liaison and Public Information, Bureau of 
  Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue, NW, 
  Washington, DC 20226.
Notification procedure: 
   Inquiries should be addressed to: Privacy Act Request, Bureau of 
  Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue, NW, 
  Washington, DC 20226. Requests may be delivered personally to Room 
  8290, Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts 
  Avenue, NW, Washington, DC 20226.
Record access procedures: 
  Requests for access to records made by mail should be addressed to: 
  Privacy Act Request, Bureau of Alcohol, Tobacco and Firearms, 650 
  Massachusetts Avenue, NW, Washington, DC 20226. Requests may be 
  delivered personally to room 8290, Bureau of Alcohol, Tobacco and 
  Firearms, 650 Massachusetts Avenue, NW, Washington, DC 20226. Appeals 
  may be delivered personally to room 8290, Bureau of Alcohol, Tobacco 
  and Firearms, 650 Massachusetts Avenue, NW, Washington, DC 20226.
Contesting record procedures: 
   See ``Record access procedures'' above.
Record source categories: 
   Persons who correspond with the Bureau on general, technical or 
  scientific matters.
Exemptions claimed for the system:
   None.

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DEPARTMENT OF TREASURY

Treasury/ATF .003

System name: 

   Criminal Investigation Report System--Treasury/ATF.
  System location:
  Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue, NW, 
  Washington, DC 20226. Components of this record system are 
  geographically dispersed throughout Bureau of Alcohol, Tobacco and 
  Firearms' field offices. A list of field offices is available by 
  writing to the Chief, Disclosure Branch, Room 8290, 650 Massachusetts 
  Avenue, NW, Washington, DC 20226.
Categories of individuals covered by the system: 
   (1) Criminal offenders or alleged criminal offenders acting alone or 
  in concert with other individuals and suspects who have been or are 
  under investigation for a violation or suspected violation of laws 
  enforced by the Bureau. (2) Criminal offenders or alleged criminal 
  offenders acting alone or in concert with individuals who have been 
  referred to the Bureau of Alcohol, Tobacco and Firearms by other law 
  enforcement agencies, governmental units and the general public. (3) 
  Informants. (4) Persons who come to the attention of the Bureau in the 
  conduct of criminal investigations. (5) Persons who have been 
  convicted of a crime punishable by imprisonment for a term exceeding 
  one year and who have applied for relief from disabilities under 
  Federal law with respect to the acquisition, receipt, transfer, 
  shipment, or possession of firearms and explosives and whose 
  disability was incurred by reason of such conviction. (6) Victims of 
  crimes. (7) Witnesses.
Categories of records in the system: 
   (a) Records containing information compiled for the purpose of 
  identifying individual criminal offenders and alleged offenders and 
  consisting only of identifying data and notations of arrest, the 
  nature and disposition of criminal charges, sentencing, confinement, 
  release, and parole and probation status; (b) Records containing 
  information compiled for the purpose of a criminal investigation, 
  including reports of informants and investigators, and associated with 
  an identifiable individual; (c) Records containing reports 
  identifiable to an individual compiled at various stages of the 
  process of enforcement of criminal laws from arrest or indictment 
  through release from supervision; (d) Records compiled and maintained 
  by the Bureau as generally described in (a), (b), and (c) above 
  including the following: (1) Abandoned property reports. (2) ATF 
  Criminal Investigation Reports. (3) ATF referrals to foreign, Federal, 
  state, and local law enforcement agencies. (4) Chief and Regional 
  Counsel opinions. (5) Contemporaneous investigative notes. (6) 
  Criminal investigatory correspondence from and to foreign, Federal, 
  state and local law enforcement agencies. (7) Criminal intelligence 
  information on individuals suspected to be violating ATF laws and 
  regulations. (8) Documentary proof of defendant's criminal record, 
  identity, or lack of registration of N.F.A. (as amended) firearm(s). 
  (9) FBI Criminal Record Reports. (10) Fingerprints and palmprints. 
  (11) Fugitive arrest warrants. (12) Handwriting exemplars. (13) Index 
  cards, violation and reputation. (14) Illicit liquor and raw material 
  surveys. (15) Laboratory reports of evidence analysis. (16) Memoranda 
  of expected testimony of witnesses. (17) Organized crime members 
  violating or suspected of violating ATF laws. (18) Parole and pardon 
  reports. (19) Personal histories (address, employment, social security 
  number, financial background, physical description, etc.). (20) 
  Photographs. (21) Purchase of evidence records. (22) Records of 
  electronic surveillance by ATF. (23) Records received in response to 
  summons and subpoenas. (24) Reliefs from disability. (25) Reports of 
  interview with witnesses. (26) Search warrants and affidavits for 
  search warrants. (27) Seized property reports. (28) Significant 
  criminals, armed and dangerous, firearms, explosives and liquor. (29) 
  Special agent's daily activity diary (accessible by date only). (30) 
  State and local law enforcement criminal investigative reports. (31) 
  Statements of defendants. (32) Statements of witnesses. (33) Summons 
  and subpoenas issued pursuant to criminal investigations. (34) Voice 
  prints. (35) Wagering tax suspected violators. (36) Warning and demand 
  letters. (37) Criminal violation reports (a formal report compiling 
  all or portions of the foregoing for prosecutive purposes).
Authority for maintenance of the system: 
   (1) 26 U.S.C. Chapters 35 and 40; (2) 26 U.S.C. Chapters 51 and 52; 
  (3) 26 U.S.C. Chapter 53, as amended; (4) 26 U.S.C. Chapters 61 
  through 80, as amended; (5) 27 U.S.C. Chapter 8, as amended (Federal 
  Alcohol Administration Act); (6) 18 U.S.C. Chapter 40; (7) 18 U.S.C. 
  Chapter 44; (8) 18 U.S.C. Chapter 59; (9) 18 U.S.C. App. 1201-1203 
  (Title VII of the Omnibus Crime Control and Safe Streets Act of 1968, 
  as amended by Title III of the Gun Control Act of 1968); (10) 22 
  U.S.C. section 414, (Mutual Security Act of 1954, as amended); (11) 5 
  U.S.C. sections 901 and 903, 5 U.S.C. App. (Reorganization Plan of 
  1950), Treasury Order 221, 5 U.S.C. section 301.
Purpose(s): 
   The purpose of this system is to suppress traffic in illicit 
  untaxpaid distilled spirits; to enforce the Federal laws relating to 
  the illegal possession and use of firearms, destructive devices, 
  explosives, explosive materials; and to assist Federal, state, local 
  and foreign law enforcement agencies in reducing crime and violence.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
   A record in this system may be disclosed as a routine use to: (1) 
  Employees of other government agencies when required or authorized to 

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