Privacy Act: [TVA-13]...

	Web GovRecords.org

<DOC>

<DOC>
 

TENNESSEE VALLEY AUTHORITY

Table of Contents

       TVA-1  Apprentice Training Records.
       TVA-2  Personnel Files.
       TVA-5  Discrimination Complaint Files.
       TVA-6  Employee Accident Information.
       TVA-7  Employee Accounts Receivable.
       TVA-8  Employee Alleged Misconduct Investigatory Files.
       TVA-9  Health Records.
       TVA-10  Employee Statement of Employment and Financial Interests.
       TVA-11  Payroll Records.
       TVA-12  Travel History Records.
       TVA-13  Employment Applicant Files.
       TVA-14  Grievance Records.
       TVA-15  Land Between The Lakes, Hunter Records.
       TVA-18  Employee Supplementary Vacancy Announcement Records.
       TVA-19  Consultant and Personal Service Contractor Records.
       TVA-21  Nuclear Assurance Personnel Records.
       TVA-22  Questionnaire-Land use Surveys in Vicinity of Proposed or 
   Licensed Nuclear Power Plant.
       TVA-23  Radiation Dosimetry Personnel Monitoring Records.
       TVA-26  Retirement System Records.
       TVA-28  Woodland Resource Analysis Program Input Data.
       TVA-29  Electricity Use, Rate, and Service Study Records.
       TVA-30  Land Between The Lakes, Mailing Lists.
       TVA-31  OIG Investigative Records.
       TVA-32  Call Detail Records.
       TVA-34  Project/Tract Files.
       TVA-36  Section 26a Permit Application Records.
       TVA-37  U.S. TVA Police Records.

       TVA-38  Wholesale and Retail Data Files.

<DOC>
 

TENNESSEE VALLEY AUTHORITY

TVA-1

System name: 

       Apprentice Training Records--TVA.
     System location: 
       Labor Relations Staff, TVA, Knoxville, TN 37902-1499; Human 
   Resource Information Systems, TVA, Knoxville, TN 37902-1499; Computer 
   Operations, TVA, Chattanooga, TN 37402-2801; all TVA locations where 
   apprentices are employed.
     Categories of individuals covered by the system: 
       Current and former TVA apprentices.
     Categories of records in the system: 
       Employment, qualifications, and evaluation information.
     Authority for maintenance of the system: 
       Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd; 
   National Apprenticeship Act of 1937, 50 Stat. 664.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses:
       To the Bureau of Apprenticeship and Training, the Veterans' 
   Administration, Tennessee Valley Trades and Labor Council, and the 
   State and local Government agencies for reporting and evaluation 
   purposes.
       To respond to a request from a Member of Congress regarding the 
   status of an apprentice.
       To provide information to a Federal agency, in response to its 
   request, in connection with the hiring or retention of an employee, 
   the letting of a contract, or issuance of a license, grant, or other 
   benefit by the requesting agency to the extent that the information 
   is relevant and necessary to the requesting agency's decision on that 
   matter.
       To provide the following information to a prospective employer of 
   a TVA or former TVA employee: Job description, dates of employment, 
   reason for separation.
       To the parties or complainants, their representatives, and 
   impartial referees, examiners, administrative judges, or other 
   decision makers in proceedings under the TVA grievance adjustment 
   procedures, Equal Employment Opportunity procedures, Merit Systems 
   Protection Board, or similar procedures.
       To request information from a Federal, State, or local agency 
   maintaining civil, criminal, or other relevant enforcement 
   information or other pertinent information; and to request 
   information from private individuals, if necessary, to obtain 
   information relevant to a TVA decision concerning the hiring, 
   retention, or promotion of an employee, the issuance of a security 
   clearance, or other decision within the purposes of this system of 
   records.
       In litigation to which TVA is a party or in which TVA provides 
   legal representation for a party by TVA attorneys or otherwise, for 
   use for any purpose including the presentation of evidence and 
   disclosure in the course of discovery. In all other litigation, to 
   respond to process issued under color of authority of a court of 
   competent jurisdiction.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Records are maintained on automated data storage devices, 
   microfiche, and in file folders.
     Retrievability: 
       Records are indexed by name, craft, job code, union code, and 
   social security number.
     Safeguards: 
       Access to and use of these records are limited to persons whose 
   official duties require such access. Files are kept in secured 
   facilities.
     Retention and disposal: 
       Records are maintained in accordance with established TVA record 
   retention schedules.
     System manager(s) and address: 
       Senior Vice President, Labor Relations, TVA, Knoxville, TN 37902-
   1499.
     Notification procedure: 
       Individuals seeking to learn if information on them is maintained 
   in this system of records should address inquiries to the system 
   manager named above. Requests should include the individual's full 
   name, craft, and location of employment.
     Record access procedures: 
       Individuals seeking access to information about them in this 
   system of records should contact the system manager named above. 
   Access will not be granted to investigatory material compiled solely 
   for the purpose of determining suitability, eligibility, or 
   qualifications for Federal civilian employment. Federal contracts, or 
   access to classified information to the extent that the disclosure of 
   such material would reveal the identity of a source who furnished 
   information to the Government under an express promise that the 
   identity of the source would be held in confidence or, prior to 
   September 27, 1975, under an implied promise that the identity of the 
   source would be held in confidence. Access will not be granted to 
   testing or examination material used solely to determine individual 
   qualification for appointment or promotion in the Federal service, 
   the disclosure of which would compromise the objectivity or fairness 
   of the testing or examination process.
     Contesting record procedures: 
       Individuals desiring to contest or amend information about them 
   maintained in this system should direct their request to the system 
   manager named above.
     Record source categories: 
       Individual to whom the record pertains; General Aptitude Test 
   Battery scores from State employment security office; references from 
   employers, military and educational institutions; and evaluations 
   from joint committee on apprenticeship.
     Systems exempted from certain provisions of the act: 
       This system is exempt from subsections (d); (e)(4)(H); and 
   (f)(2), (3), and (4) of 5 U.S.C. 552a (section 3 of the Privacy Act 
   of 1974) to the extent that disclosure of material would reveal the 
   identity of a source who furnished information to the Government 
   under an express promise that the identity of the source would be 
   held in confidence or, prior to September 27, 1975, under an implied 
   promise that the identity of the source would be held in confidence, 
   and to the extent that disclosure of testing and examination material 
   would compromise the objectivity of the testing or examination 
   process. This exemption is pursuant to 5 U.S.C. 552a(k)(5) and (6) 
   and TVA regulations at 18 CFR 1301.24.

<DOC>
 

TENNESSEE VALLEY AUTHORITY

TVA-2

System name: 

       Personnel Files--TVA.
     System location: 
       Human Resources, TVA, Knoxville, TN 37902-1499; Human Resource 
   Information Systems, TVA, Knoxville, TN 37902-1499; area human 
   resources offices throughout TVA; Information Services, TVA, 
   Chattanooga, TN 37402-2801; National Personnel Records Center, St. 
   Louis, MO 63118. Security/suitability investigatory files are located 
   separately from other records in this system. Information on 
   education, career counseling, or job performance may be maintained by 
   the TVA organization that provides the training or career counseling 
   or that employs the individual and by Equal Opportunity Staff. 
   Duplicate or certain specifically temporary information may be 
   maintained by human resources officers, supervisors, and 
   administrative officers.
     Categories of individuals covered by the system: 
       Current and former TVA employees, some contractors, applicants 
   for employment, and applicants for employment by TVA contractors.
     Categories of records in the system: 
       Information related to education; qualifications; work history; 
   interests and skills; test results; performance evaluation; career 
   counseling; personnel actions; job description; salary and benefit 
   information; service dates, including other Federal and military 
   service; replies to congressional inquiries; medical data; call 
   detail records for the Employee Service Center; and security 
   investigation data.
     Authority for maintenance of the system: 
       Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd; 
   Executive Order 10577; Executive Order 10450; Executive Order 11478; 
   Executive Order 11222; Equal Employment Opportunity Act of 1972, Pub. 
   L. 92-261, 86 Stat. 103; Veterans' Preference Act of 1944, 58 Stat. 
   387, as amended; various sections of title 5 of the United States 
   Code related to employment by TVA.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       To disclose test results to State employment services.
       To a State employment security office in response to a request 
   relating to a former employee's claim for unemployment compensation.
       To respond to a request from a Member of Congress regarding the 
   status of an employee, former employee, or applicant.
       To refer, where there is an indication of a violation or 
   potential violation of law, whether criminal, civil, or regulatory in 
   nature, to the appropriate agency, whether Federal, State, or local, 
   charged with the responsibility of investigating and prosecuting such 
   violation, or charged with enforcing or implementing the statute, 
   rule, regulation, or order issued pursuant thereto.
       To request from any pertinent source directly or through a TVA 
   contractor engaged at TVA's direction, information relevant to a TVA 
   decision concerning the hiring, retention, or promotion of a 
   employee, the issuance of a security clearance, or other decision 
   within the purposes of this system of records.
       To provide information or disclose to a Federal agency, in 
   response to its request, in connection with the hiring or retention 
   of an employee, the letting of a contract or issuance of a license, 
   grant, or other benefit by the requesting agency to the extent that 
   the information is relevant and necessary to the requesting agency's 
   decision on that matter.
       To provide the following information, as requested, to a 
   prospective employer of a TVA or former TVA employee: job 
   descriptions, dates of employment, and reasons for separation.
       To provide an official of another Federal agency information 
   needed in the performance of official duties related to reconciling 
   or reconstructing data files, in support of the functions for which 
   the records were collected and maintained.
       To provide information to multi-employer health and welfare and 
   pension funds as reasonably necessary and appropriate for proper 
   administration of the plan of benefits.
       To provide information to TVA contractors engaged in making 
   suitability determinations for their prospective employees under TVA 
   contracts.
       To contractors and subcontractors engaged at TVA's direction in 
   providing support services to TVA in connection with mailing 
   materials to TVA employees or other related services.
       To provide information as requested to the Office of Personnel 
   Management pursuant to Executive Orders 10450 and 10577 and other 
   laws.
       To any agency of the Federal Government having oversight or 
   review authority with regard to TVA activities.
       In litigation to which TVA is a party or in which TVA provides 
   legal representation for a party by TVA attorneys or otherwise, for 
   use for any purpose including the presentation of evidence and 
   disclosure in the course of discovery. In all other litigation, to 
   respond to process issued under color of authority of a court of 
   competent jurisdiction.
       To transfer information necessary to support a claim for life 
   insurance benefits under Federal Employees' Group Life Insurance to 
   Office of Federal Employees' Group Life Insurance.
       To transfer information regarding claims for health insurance 
   benefits to health insurance carrier.
       To union representatives in exercising their responsibilities 
   under TVA collective-bargaining agreements.
       To the parties or complainants, their representatives, and 
   impartial referees, examiners, administrative judges, or other 
   decision makers in proceedings under the TVA grievance adjustment 
   procedures, Equal Employment Opportunity procedures, Merit Systems 
   Protection Board, or similar procedures.
       To TVA contractors and subcontractors engaged at TVA's direction 
   in studies and evaluation of TVA personnel management and benefits; 
   or the investigation of nuclear safety, reprisal, or other matters 
   involving TVA personnel practices or policies; or the implementation 
   of TVA personnel policies.
       To provide pertinent information to local school districts and 
   other Government agencies in order to study TVA project impacts and 
   to aid school districts in qualifying for assistance under Pub. L. 
   81-874 and other laws.
       To the appropriate agency, whether Federal, State, or local, in 
   connection with its oversight review responsibilities or authorized 
   law enforcement activities.
       To commemorate the month and day of employee birthday 
   anniversaries.
       To the Office of Child Support Enforcement, Administration for 
   Children and Families, Department of Health and Human Services 
   Federal Parent Locator System (FPLS) and Federal Tax Offset System 
   for use in locating individuals and identifying their income sources 
   to establish paternity, establish and modify orders of support, and 
   for enforcement action.
       To the Office of Child Support Enforcement for release to the 
   Social Security Administration for verifying social security numbers 
   in connection with the operation of the FPLS by the Office of Child 
   Support Enforcement.
       To the Office of Child Support Enforcement for release to the 
   Department of Treasury for purposes of administering the Earned 
   Income Tax Credit Program (Section 32, Internal Revenue Code of 1986) 
   and verifying a claim with respect to employment in a tax return.
       Personnel records may be used for employee population health 
   monitoring which includes routine clinical and epidemiological 
   investigations. Such studies may require the transfer of selected 
   items of radiation dosimetry data to health-related agencies, 
   organizations, or professionals for the purpose of compiling vital 
   health statistics, or conducting biomedical investigations.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 

Other Popular 1997 Privacy Act Documents Documents:

Other Documents:

1997 Privacy Act Documents Records and Documents